BYLAWS
OF
COLLEGE CANADO-HAITIEN ET FRERES DU SACRE COEUR ALUMNI
ASSOCIATION, INC.
(CANADO-HAITIAN COLLEGE & BROTHERS OF SACRED HEART
ALUMNI ASSOCIATION, INC.)
ARTICLE 1
OFFICES
Section 1. Principal Office
The principal office of the corporation is located in
Nassau County, State of New York.
Section 2. Change of Address
The designation of the county or state of the corporation’s
principal office may be changed by amendment of these
Bylaws. The Board of Directors may change the principal
office from one location to another within the named
county by noting the changed address and effective date
below, and such changes of address shall not be deemed,
nor require, an amendment of these Bylaws:
New Address:
Dated:
New Address:
Dated:
Section 3. Other Offices
The corporation may also have offices at such other
places, within or without its state of incorporation,
where it is qualified to do business, as its business
and activities may require, and as the board of directors
may, from time to time, designate
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ARTICLE
2
NONPROFIT PURPOSES
Section 1. IRC Section 501(c)(3)
Purposes
This corporation is organized exclusively for one or
more of the purposes as specified in Section 501 ©
(3) of the Internal Revenue Code, including, for such
purposes, the making of distributions to organizations
that qualify as exempt organizations under Section 501
© (3) of the Internal Revenue Code.
Section 2. Specific Objectives
and Purposes
The specific objectives and purposes of this corporation
shall be:
1 – To foster and deepen the bonds of fellowship
among the alumni, faculty and students of College Canado-Haitien
& Freres du Sacre Coeur.
2 – To promote excellence in teaching and sponsor
a wide range of educational, social, and professional
events throughout the year, all of which are aimed to
benefit our Alma Mater
3 – To organize the alumni for the promotion of
the welfare of the schools, and actively support projects
toward this goal.
4 – To create, manage and control a fund, the
principal thereof and the income derived therefrom to
be used for such objects connected with College Canado-Haitien
& Freres du Sacre Coeur, and the alumni.
5 – To provide scholarships to students at these
institutions, with good academic records but in financial
needs.
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ARTICLE
3
DIRECTORS
Section 1. Number
The corporation shall have no less than 17 and no more
than 25 directors and collectively they shall be known
as the Board of Directors.
Section 2. Qualifications
Directors shall be of the age of majority in this state.
Other qualifications for directors of this corporation
shall be as follows:
Any alumni or faculty of College Canado-Haitien &
Freres du Sacre Coeur, who actively participate in the
affairs of the association for at least 2 years prior
to their election. They must also be of good moral standing.
Section 3. Powers
Subject to the provisions of the laws of this state
and any limitations in the Articles of Incorporation
and these Bylaws relating to action required or permitted
to be taken or approved by the members of this association,
the activities and affairs of this corporation shall
be conducted and all corporate powers shall be exercised
by or under the direction of the Board of Directors.
Section 4. Duties
The directors shall:
1 – Perform any and all duties imposed on them
collectively or individually by law, by the Articles
of Incorporation, or by these Bylaws;
2 – Appoint and remove, employ and discharge,
and, except as otherwise provided in these Bylaws, prescribe
the duties and fix the compensation, if any, of all
officers, agents and employees of the corporation; 3
– Supervise all officers, agents and employees
of the corporation to assure that their duties are performed
properly;
4 – Meet at such times and places as req uired
by these Bylaws;
5 – Register their addresses with the Secretary
of the corporation, and notices of meetings mailed or
telegraphed to them at such addresses shall be valid
notices thereof.
Section 5. Term of office
Each director shall hold office for a period of 3 years
and until his/her successor is elected and qualifies.
Section 6. Compensation
Directors shall serve without compensation except for
a reasonable advancement or reimbursement of expenses
incurred in the performance of their duties.
Section 7. Meetings
Meetings shall be held at any place as may be designated
by the Board of Directors. Regular meetings of Directors
shall be held at least quarterly.
Special meetings of the Board of Directors may be called
by the Chairperson of the Board, the President, the
Vice President, the Secretary, or any two directors,
or if different , by the persons specifically authorized
under the laws of this state to call special meetings
of the board.
Section 8. Notice of Meetings
Oral or written notice of the time and place of regular
or special meetings shall be given by phone, mail, e-mail
or fax at least one week before the meeting, and shall
state the place, date, time and purposes of the meeting.
Section 9. Quorum for Meetings
A quorum shall consist of the majority of the members
of the Board of Directors.
Except as otherwise provided under the Articles of Incorporation,
these Bylaws or provisions of law, no business shall
be considered by the board at any meeting at which the
required quorum is not present, and the only motion
which the Chair shall entertain at such meeting is a
motion to adjourn.
Section 10. Majority Action
As Board Action
Every act or decision made by a majority of the directors
present at a meeting duly held at which a quorum is
present is the act of the Board of Directors.
Section 11. Conduct of Meetings
Meetings of The Board of Directors shall be presided
over by the Chairperson of the Board, or, if no such
person has been so designated or, in his or her absence,
the President of the corporation or, in his/her absence,
by the Vice President of the corporation or, in the
absence of each of these persons, by a Chairperson chosen
by a majority of the directors present at the meeting.
The Secretary of the corporation shall act as secretary
of all meetings of the board, provided that, in his/her
absence, the presiding officer shall appoint another
person to act as Secretary of the meeting.
Meetings shall be governed by such procedures as may
be approved from time to time by the Board of Directors,
insofar as such rules are not inconsistent with or in
conflict with the Articles of Incorporation, these Bylaws
or with provisions of law.
Section 12. Vacancies
Vacancies on the Board of Directors shall exist 1) on
the death, resignation or removal of any director, and
2) whenever the number of authorized directors is increased.
Any director may resign effective upon giving written
notice to the Chairperson of the Board, the President,
the Secretary or the Board of Directors, unless the
notice specifies a later time for the effectiveness
of such resignation. No director may resign if the corporation
would then be left without a duly elected director or
directors in charge of its affairs, except upon notice
to the Office of the Attorney General or other appropriate
agency of this state.
Directors may be removed from office, with or without
cause, as permitted by and in accordance with the laws
of this state.
Vacancies on the board may be filled by approval of
the Board of Directors. A person elected to fill a vacancy
on the board shall hold office until the next election
of the Board of Directors or until his/her death, resignation
or removal from office.
Section 13. Nonliability of
Directors
The directors shall not be personally liable for the
debts, liabilities or other obligations of the corporation.
Section 14. Indemnification
by Corporation of Directors and Officers
The directors and officers of the corporation shall
be indemnified by the corporation to the fullest extent
permissible under the laws of this state.
Section 15. Insurance for
Corporate Agents
The Board of Directors may adopt a resolution authorizing
the purchase and maintenance of insurance on behalf
of any agent of the corporation against liabilities
asserted against or incurred by the agent in such capacity
or arising out of the agent’s status as such,
whether or not the corporation would have the power
to indemnify the agent against such liability under
the Articles of Incorporation, these Bylaws or provisions
of law.
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ARTICLE 4
OFFICERS
Section 1. Designation of
Officers
The officers of the corporation shall be a President,
a Vice President, a Secretary, an Assistant Secretary,
a Treasurer, an Assistant Treasurer, several Advisors,
and Public Relations Officers. The corporation may also
have a Chairperson of the Board and other officers with
such titles as may be determined from time to time by
the Board of Directors.
Section 2. Qualifications
A qualified member with at least a two-year active membership
may serve as officer of this corporation.
Section 3. Election and Term
of Office
Officers shall be elected by the Board of Directors,
at any time, and each officer shall hold office until
he/she resigns or is removed or is otherwise disqualified
to serve, or until his/her successor shall be elected
and qualified, whichever occurs first.
Section 4. Removal and Resignation
Any officer may be removed, either with or without cause,
by the Board of Directors, at any time. Any officer
may resign at any time by giving written notice to the
Board of Directors or to the President or Secretary
of the corporation. Any such resignation shall take
effect at the date of receipt of such notice or at any
later date specified therein, and, unless otherwise
specified therein, the acceptance of such resignation
shall not be necessary to make it effective.
Section 5. Vacancies
Any vacancy caused by the death, resignation, removal,
disqualification or otherwise, of any officer shall
be filled by the Board of Directors. Any vacancy in
any office other than that of the President may be filled
temporarily by appointment by the President until such
time as the Board shall fill the vacancy.
Section 6. Duties of President
The President shall be the chief executive officer of
the corporation and shall, subject to the control of
the Board of Directors, supervise and control the affairs
of the corporation and the activities of the officers.
He/she shall perform all duties incident to his/her
office and such other duties as may be required by law,
by the Articles of Incorporation or by these Bylaws
or which may be prescribed from time to time by the
Board of Directors. The President shall preside at all
meetings of the Board of Directors and, at all meetings
of the members. Except as otherwise expressly provided
by law, by the Articles of Incorporation or by these
Bylaws, he/she shall, in the name of the corporation,
execute such deeds, mortgages, bonds, contracts, checks
or other instruments which may from time to time be
authorized by the Board of Directors.
Section 7. Duties of Vice
President
In the absence of the President, or in the event of
his/her inability or refusal to act, the Vice President
shall perform all the duties of the President, and when
so acting shall have all the powers of, and be subject
to all the restrictions on, the President. The Vice
President shall have other powers and perform such other
duties as may be prescribed by law, by the Articles
of Incorporation or by these Bylaws or as may be prescribed
by the Board of Directors.
Section 8. Duties of Secretary
The Secretary shall:
Certify and keep at the principal office of the corporation
the original, or a copy, of these Bylaws as amended
or otherwise altered to date.
Keep at the principal office of the corporation or at
such other place as the board may determine, a book
of minutes of all meetings of the directors, and, if
applicable, meetings of committees of directors and
of members, recording therein the time and place of
holding, whether regular or special, how called, how
notice thereof was given, the names of those present
and the proceeding thereof.
See that notices are duly given in accordance with the
provisions of these Bylaws or as required by law.
Be custodian of the records and of the seal of the corporation
and affix the seal to duly executed documents of the
corporation.
Keep at the principal office of the corporation a membership
book containing the name and address of each member,
and record in the membership book when any membership
has been terminated.
Exhibit at all reasonable times to any director of the
corporation, or his/her agent or attorney, on request
therefore, the Bylaws, the membership book and the minutes
of the proceedings of the directors of the corporation.
In general, perform all duties incident to the office
of Secretary and such other duties as may be required
by law, by the Articles of Incorporation or by these
Bylaws or which may be assigned to him or her from time
to time by the Board of Directors.
Section 9. Duties of Treasurer
The Treasurer shall:
Have charge and custody of, and be responsible for,
all funds and securities of the corporation, and deposit
all such funds in the name of the corporation in such
banks, trust companies or other depositories as shall
be selected by the Board of Directors.
Receive, and give receipt for, monies due and payable
to the corporation from any source whatsoever.
Keep and maintain adequate and correct accounts of the
corporation’s properties and business transactions,
including accounts of its assets, liabilities, receipts,
disbursements, gains and losses.
Exhibit at all reasonable times the books of account
and financial records to any director of the corporation,
or his/her agent or attorney, on request therefore.
Render to the President and directors, whenever requested,
an account of the financial condition of the corporation.
Prepare, or cause to be prepared, and certify, or cause
to be certified, the financial statements to be included
in any required reports.
In general, perform all duties incident to the office
of Treasurer and such other duties as may be required
by law, the Articles of Incorporation or these Bylaws
or which may be assigned to him/her from time to time
by the Board of Directors.
Section 10. Fiscal Year
The fiscal year shall commence on the first day of July
in each calendar year and shall end on the last day
of June in the following calendar year.
Section 11. Compensation
The salaries of the officers, if any, shall be fixed
from time to time by resolution of the Board of Directors.
In all cases, they shall be reasonable and given in
return for services actually rendered to or for the
corporation.
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ARTICLE 5
COMMITTEES
Section 1. Executive Committee
The Board of Directors may, by a majority vote of its
members, designate an Executive Committee consisting
of 5 to 10 board members and may delegate to such committee
the powers and authority of the board in the management
of the business and affairs of the corporation, to the
extent permitted, and except as may otherwise be provided
, by provisions of law.
By a majority vote of its members, the board may at
any time revoke or modify any or all of the Executive
Committee authority so delegated, increase or decrease
the number of the members of the Executive Committee
and fill vacancies on the Executive Committee from the
members of the board. The Executive Committee shall
keep regular minutes of its proceedings, cause them
to be filed with the corporate records and report the
same to the board from time to time as the board may
require.
Section 2. Other Committees
The corporation shall have such other committees as
may from time to time be designated by resolution of
the Board of Directors. These committees may consist
of persons who are not also members of the board and
shall act in an advisory capacity to the board.
Section 3. Meetings and Action
of Committees
Meetings and action of committees shall be governed
by, noticed, held and taken in accordance with the provisions
of these Bylaws concerning meetings of the Board of
Directors, with such changes in the context of such
Bylaw provisions as are necessary to substitute the
committee and its members for the Board of Directors
and its members, except that the time for regular and
special meetings of committees may be fixed by resolution
of the Board of Directors or by the committee. The Board
of Directors may also adopt rules and regulations pertaining
to the conduct of meetings of committees to the extent
that such rules and regulations are not inconsistent
with the provisions of these Bylaws.
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ARTICLE 6
EXECUTION OF INSTRUMENTS, DEPOSITS AND FUNDS
Section 1. Execution of Instruments
The Board of Directors, except as otherwise provided
in these Bylaws, may by resolution authorize any officer
or agent of the corporation to enter into any contract
or execute and deliver any instrument in the name of
and on behalf of the corporation, and such authority
may be general or confined to specific instances. Unless
so authorized, no officer, agent or employee shall have
any power or authority to bind the corporation by contract
or engagement or to pledge its credit or to render it
liable monetarily for any purpose or in any amount.
Section 2. Checks and Notes
Except as otherwise specifically determined by resolution
of the Board of Directors, or as otherwise required
by law, checks, drafts, promissory notes, orders for
the payment of money and other evidence of indebtedness
of the corporation shall be signed by the President
and countersigned by any one of the following: the Vice
President, the Secretary of the corporation, or an adviser,
as designated by the Board of Directors.
Section 3. Deposits
All funds of the corporation shall be deposited from
time to time to the credit of the corporation in such
banks, trust companies or other depositories as the
Board of Directors may select.
Section 4. Gifts
The Board of Directors may accept on behalf of the corporation
any contribution, gift, bequest or devise for the nonprofit
purposes of this corporation.
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ARTICLE 7
CORPORATE RECORDS, REPORTS AND SEAL
Section 1. Maintenance of
Corporate Records
The corporation shall keep at its principal office:
a. Minutes of all meetings of directors, committees
of the board and members, indicating the time and place
of holding such meetings, whether regular or special,
how called, the notice given and the names of those
present and the proceedings thereof;
b. Adequate and correct books and records of account,
including accounts of its properties and business transactions
and accounts of its assets, liabilities, receipts, disbursements,
gains and losses;
c. A record of its members, indicating their names and
addresses and, if applicable, the class of membership
held by each member and the termination date of any
membership;
d. A copy of the corporation’s Articles of Incorporation
and Bylaws as amended to date, which shall be open to
inspection by the members of the corporation at all
reasonable times during office hours.
Section 2. Corporate Seal
The Board of Directors may adopt, use and at will alter,
a corporate seal. Such seal shall be kept at the principal
office of the corporation. Failure to affix the seal
to corporate instruments, however, shall not affect
the validity of any such instrument.
Section 3. Directors’ Inspection Rights
Every director shall have the absolute right at any
reasonable time to inspect and copy all books, records
and documents of every kind and to inspect the physical
properties of the corporation and shall have such other
rights to inspect the books, records and properties
of this corporation as may be required under the Articles
of Incorporation, other provisions of these Bylaws and
provisions of law.
Section 4. Members’ Inspection Rights
Each and every member shall have the following inspection
rights, for a purpose reasonably related to such person’s
interest as a member:
a. To inspect and copy the record of all members’
names, addresses and voting rights, at reasonable times,
upon written demand on the Secretary of the corporation,
which demand shall state the purpose for which the inspection
rights are requested.
b. To obtain from the Secretary of the corporation,
upon written demand on, and payment of a reasonable
charge to, the Secretary of the corporation, a list
of the names, addresses and voting rights of those members
entitled to vote for the election of directors as of
the most recent record date for which the list has been
compiled or as of the date specified by the member subsequent
to the date of demand. The demand shall state the purpose
for which the list is requested. The membership list
shall be made available within a reasonable time after
the demand is received by the Secretary of the corporation
or after the date specified therein as of which the
list is to be compiled.
c. To inspect at any reasonable time the books, records
or minutes of proceedings of the members or of the board
or committees of the board, upon written demand on the
Secretary of the corporation by the member, for a purpose
reasonably related to such person’s interests
as a member.
Members shall have such other rights to inspect the
books, records and properties of this corporation as
may be required under the Articles of Incorporation,
other provisions of these Bylaws and provisions of law.
Section 5. Right to Copy and
Make Extracts
Any inspection under the provisions of this Article
may be made in person or by agent or attorney and the
right to inspection shall include the right to copy
and make extracts.
Section 6. Periodic Report
The board shall cause any annual or periodic report
required under law to be prepared and delivered to an
office of this state or to the members of this corporation,
to be so prepared and delivered within the time limits
set by law.
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ARTICLE 8
IRC 501 © (3) TAX EXEMPTION PROVISIONS
Section 1. Limitations on
Activities
No substantial part of the activities of this corporation
shall be the carrying on of propaganda, or otherwise
attempting to influence legislation ( except as otherwise
provided by Section 501 (h) of the Internal Revenue
Code), and this corporation shall not participate in,
or intervene in (including the publishing or distribution
of statements), any political campaign on behalf of,
or in opposition to, any candidate for public office.
Notwithstanding any other provisions of these Bylaws,
this corporation shall not carry on any activities not
permitted to be carried on a) by a corporation exempt
from federal income tax under Section 501© (3)
of the Internal Revenue Code, or b) by a corporation,
contributions to which are deductible under Section
170 © (2) of the Internal Revenue Code.
Section 2. Prohibition Against
Private Inurement
No part of the net earnings of this corporation shall
inure to the benefit of, or be distributable to, its
members, directors or trustees, officers or other private
persons, except that the corporation shall be empowered
and authorized to pay reasonable compensation for services
rendered and to make payments and distributions in furtherance
of the purposes of this corporation.
Section 3. Distribution of
Assets
Upon the dissolution of this corporation, its assets
remaining after payment, or provision for payment, of
all debts and liabilities of this corporation shall
be distributed for one or more exempt purposes within
the meaning of Section 501 (c)(3) of the Internal Revenue
Code or shall be distributed to the federal government,
or to a state or local government, for a public purpose.
Such distribution shall be made in accordance with all
applicable provisions of the laws of this state.
Section 4. Private Foundation
Requirements and Restrictions
In any taxable year in which this corporation is a private
foundation as described in Section 509 (a) of the Internal
Revenue Code, the corporation 1) shall distribute its
income for said period at such time and manner as not
to subject it to tax under Section 4942 of the Internal
Revenue Code; 2) shall not engage in any act of self-dealing
as defined in Section 4941 (d) of the Internal Revenue
Code; 3) shall not retain any excess business holdings
as defined in Section 4943 (c) of the Internal Revenue
Code; 4) shall not make any investments in such manner
as to subject the corporation to tax under Section 4944
of the Internal Revenue Code; and 5) shall not make
any taxable expenditures as defined in Section 4945
(d) of the Internal Revenue Code.
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ARTICLE 9
AMENDMENT OF BYLAWS
Section 1. Amendment
Subject to the power of the members of this corporation
to adopt, amend or repeal the Bylaws of this corporation
and except as may otherwise be specified under provisions
of law, these Bylaws, or any of them, may be altered,
amended or repealed and new Bylaws adopted by approval
of the Board of Directors.
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ARTICLE 10
CONSTRUCTION AND TERMS
If there is any conflict between
the provisions of these Bylaws and the Articles of Incorporation
of this corporation, the provisions of the Articles
of Incorporation shall govern.
Should any of the provisions or portions of these Bylaws
be held unenforceable or invalid for any reason, the
remaining provisions and portions of these Bylaws shall
be unaffected by such holding.
All references in these Bylaws to the Articles of Incorporation
shall be to the Articles of Incorporation, Articles
of Organization, Certificate of Incorporation, Organizational
Charter, Corporate Charter or other founding document
of this corporation filed with an office of this state
and used to establish the legal existence of this corporation.
All references in these Bylaws to a section or sections
of the Internal Revenue Code shall be to such sections
of the Internal Revenue Code of 1986 as amended from
time to time, or to corresponding provisions of any
future federal tax code.
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MEMBERSHIP PROVISIONS OF THE BYLAWS
OF
COLLEGE CANADO-HAITIEN ET FRERES DU SACRE COEUR ALUMNI
ASSOCIATION,INC.
(CANADO-HAITIAN COLLEGE & BROTHERS OF SACRED HEART
ALUMNI ASSOCIATION, INC.)
ARTICLE
11
MEMBERS
Section 1. Determination
and Rights of Members
The corporation shall have 2 classes of members:
1 -Voting members
2 -Non-voting honorary members, defined as any person
supporting the purposes, and who contribute to the achievement
of the goal of the association.
No member shall hold more than one membership in the
corporation. Except as expressly provided in or authorized
by the Articles of Incorporation, the Bylaws of this
corporation or provisions of law, all voting memberships
shall have the same rights, privileges, restrictions
and conditions.
Each member of the Association is encouraged to submit
suggestions and recommendations for the improvement
and expansion of the activities of the Association to
the Board of Directors in writing or from the floor
during meetings of the Association.
Section 2. Qualifications
of Members
The qualifications for memberships in this corporation
are as follows :
1 – Any alumni, faculty members of College Canado-Haitien
& Freres du Sacre Coeur of good moral standing.
2 – The Board of Directors shall have powers to
admit honorary members, based on their contribution
to the overall goal of the association.
Section 3. Admission of Members
Applicants shall be admitted to membership on making
application therefore and upon approval of the application
by the membership committee of this corporation and
upon payment of the first annual dues, as specified
in the following sections of this bylaw.
Section 4. Fees and dues
The annual dues payable to the corporation by members
shall be one hundred dollars ($100.00 ), or in such
amount as may be determined from time to time by resolution
of the Board of Directors. These dues are non-refundable.
Section 5. Number of Members
There is no limit on the number of members the corporation
may admit.
Section 6 . Membership Book
The corporation shall keep a membership book containing
the name and address of each member.Termination of the
membership of any member shall be recorded in the book,
together with the date of termination of such membership.
Such book shall be kept at the corporation’s principal
office.
Section 7 . Nonliability of
Members
A member of this corporation is not, as such, personally
liable for the debts, liabilities or obligations of
the corporation.
Section 8. Nontransferability
of Memberships
No member may transfer a membership or any right arising
therefrom. All rights of membership cease upon the member’s
death.
Section 9. Termination of
Membership
The membership of a member shall terminate upon the
occurrence of any of the following events:
1- Upon his or her notice of such termination delivered
to the President or Secretary of the corporation personally
or by mail, such membership to terminate upon the date
of delivery of the notice or date of deposit in the
mail.
2- If this corporation has provided for the payment
of dues by members, upon a failure to renew his or her
membership by paying dues on or before their due date,
such termination to be effective 45 days after a written
notification of delinquency is given personally or mailed
to such member by the Secretary of the corporation.
A member may avoid such termination by paying the amount
of delinquent dues within a 45 day period following
the member’s receipt of the written notification
of delinquency.
3- After providing the member with reasonable written
notice and an opportunity to be heard either orally
or in writing, upon a determination by the Board of
Directors that the member has engaged in conduct materially
and seriously prejudicial to the interests or purposes
of the corporation
All rights of a member in the corporation shall cease
on termination of membership as herein provided.
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ARTICLE 12
MEETINGS OF MEMBERS
Section 1. Place of Meetings
Meetings of members shall be held at the principal office
of the corporation or at such other place or places
as may be designated from time to time by resolution
of the Board of Directors.
Section 2. Regular Meetings
A regular meeting of members shall be held on __bi-annually_____________________,
at __________, for the purpose of electing directors
and transacting other business as may come before the
meeting. The candidates receiving the highest number
of votes up to the number of directors to be elected
shall be elected. Each voting member shall cast one
vote, with voting being by ballot only. The annual meeting
of members for the purpose of electing directors shall
be deemed a regular meeting.
Other regular meetings of the members shall be held
on _________________, at ____________ ( can be left
blank )
Section 3. Special Meetings
of Members
Special meetings of the members shall be called by the
Board of Directors, the Chairperson of the Board or
the President of the corporation, or, if different,
by the persons specifically authorized under the laws
of this state to call special meetings of the members.
Section 4. Notice of Meetings
Unless otherwise provided by the Articles of Incorporation,
these Bylaws or provisions of law, notice stating the
place, day and hour of the meeting and, in the case
of a special meeting, the purpose or purposes for which
the meeting is called, shall be delivered not less than
ten ( 10 ) nor more than fifty ( 50 ) days before the
date of the meeting, either personally or by mail, by
or at the direction of the President, or the Secretary,
or the persons calling the meeting, to each member entitled
to vote at such meeting. If mailed, such notice shall
be deemed to be delivered when deposited in the United
States mail addressed to the member at his or her address
as it appears on the records of the corporation, with
postage prepaid. Personal notification includes notification
by telephone, by e-mail or by facsimile machine, provided
however, in the case of facsimile notification, the
member to be contacted shall acknowledge personal receipt
of the facsimile notice by a return message or telephone
call within 24 hours of the first facsimile transmission..
The notice of any meeting of members at which directors
are to be elected shall also state the names of all
those who are nominees or candidates for election to
the board at the time notice is given.
Whenever any notice of a meeting is required to be given
to any member of this corporation under provisions of
the Articles of Incorporation, these Bylaws or the law
of this state, a waiver of notice in writing signed
by the member, whether before or after the time of the
meeting, shall be equivalent to the giving of such notice
Section 5. Quorum for Meetings
A quorum shall consist of a majority of the voting members
of the corporation.
Except as otherwise provided under the Articles of Incorporation,
these Bylaws or provisions of law, no business shall
be considered by the members at any meeting at which
the required quorum is not present, and the only motion
which the Chair shall entertain at such meeting is a
motion to adjourn.
Section 6. Majority Action
As Membership Action
Every act or decision done or made by a majority of
voting members present in person or by proxy at a duly
held meeting at which a quorum is present is the act
of the members, unless the Articles of Incorporation,
these Bylaws or provisions of law require a greater
number.
Section 7. Voting Rights
Each voting member is entitled to one vote on each matter
submitted to a vote by the members. Voting at duly held
meeting shall be by voice vote. Election of Directors,
however, shall be by written ballot.
Section 8. Action by Written
Ballot
Except as otherwise provided under the Articles of Incorporation,
these Bylaws or provisions of law, any action which
may be taken at any regular or special meeting of members
may be taken without a meeting if the corporation distributes
a written ballot to each member entitled to vote on
the matter.
The ballot shall :
1- set forth the proposed action;
2- provide an opportunity to specify approval or disapproval
of each proposal;
3- indicate the number of responses needed to meet the
quorum requirement and, except for ballots soliciting
votes for the election of directors, state the percentage
of approvals necessary to pass the measure submitted;
and
4- shall specify the date by which the ballot must be
received by the corporation in order to be counted.
The date set shall afford members a reasonable time
within which to return the ballots to the corporation.
Ballots shall be mailed or delivered in the manner required
for giving notice of membership meetings as specified
in these bylaws.
Approval of action by written ballot shall be valid
only when the number of votes cast by ballot within
the time period specified equals or exceeds the quorum
required to be present at a meeting authorizing the
action, and the number of approvals equals or exceeds
the number of votes that would be required to approve
the action at a meeting at which the total number of
votes cast was the same as the number of votes cast
by ballot.
Directors may be elected by written ballot. Such ballots
for the election of directors shall list the persons
nominated at the time the ballots are mailed or delivered.
Section 9. Conduct of Meetings
Meetings of members shall be presided over by the Chairperson
of the Board, or, if there is no Chairperson or, in
his or her absence, by the President of the corporation
or, in his or her absence, by the Vice President of
the corporation or, in the absence of all of these persons,
by a Chairperson chosen by a majority of the voting
members present at the meeting. The Secretary of the
corporation shall act as Secretary of all meetings of
members, provided that, in his or her absence, the presiding
officer shall appoint another person to act as Secretary
of the meeting.
Meetings shall be governed by Robert’s rules of
order, as such rules may be revised from time to time,
insofar as such rules are not inconsistent with or in
conflict with the Articles of Incorporation, these Bylaws
or with provisions of law.
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ADOPTION
OF BYLAWS
We, the undersigned, are all
of the initial directors or incorporators of this corporation,
and we consent to, and hereby do, adopt the foregoing
Bylaws, consisting of 15 preceding pages, as the Bylaws
of this corporation.
Signatures: Dated:
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